Fermilab Computing Sector
 Posting Conference Documents in DocDB

If several members of the sector are attending a conference, such as CHEP or Supercomputing, we want to make sure these documents are categoriized together. Your presentations, papers or posters for smaller events that don't involve several CD people don't have to be treated this way, however, if you'd like to do so, please contact the DocDB Administrator. (It's always good practice to include the name of the event at least in the "Abstracts" field to help identify it.)

For major sector events:
FIRST CHECK to see if your abstract has already been posted in DocDB. You may check by viewing the List of CD DocDB Authors and clicking on your name.

If your document is NOT listed, please follow the instructions for posting a new document in DocDB.

If your document IS listed, to add a file to the existing document:

  1. Log on to DocDB via a username/passsword or via a KX509 certificate.
  2. Find your reserved document by clicking on your name in the Authors list as described above.
  3. Select the gray button labeled "Add Files to Document" in the left column of the page.
  4. Upload your file/s: Scroll down to the section labeled "Files to add" and browse for your file. Post the source document and/or PDF if you wish. Give it an appropriate file name (to distinguish it as paper, or proceedings, rather than your talk or slides file) and/or give it an appropriate description. Leave "Main" selected.
  5. Click the gray button labeled "Add File" towards the bottom of the page.
  6. You may also change information about your document. Click "Update Document" to update the contents of the document (i.e., replace files, upload additional files, etc.). Click "Update DB Info" to update information about your document (The latter does NOT create a new version of your document.)
  7. Click Submit Document button.

  8. You're done.


To create a new document in DocDB:

  1. Log on to DocDB via a username/passsword or via a KX509 certificate.
  2. Click "Create or change documents or other information."
  3. Click on the button "Create a New" ... document from either a local file on your computer or from a file on the web (One of the first two buttons on the page).

    You should now be at the Document Addition page.

  4. Fill out all the information about your paper, presentation or poster:
    • include at minimum a Title, Abstract and Document Type. Astericks (*) denote required fields; items in red are links that bring up a pop-up window with general instructions.
    • AT LEAST ONE FILE must be uploaded in order to create a new document. If you do not yet have a draft of your paper or poster, follow these instructions for reserving a document.
    • Select yourself as Requestor and the appropriate Authors. If you wish to select more than one author, hit the Ctrl key as you select each additional author.
    • Select the appropriate Topic/s. You may select more than one Topic in more than one category. If you wish to select more than one Topic within the same category, hit the Ctrl key as you select each additional Topic.
    • Under Events, select the name of the conference.
    • Enter the document numbers of other documents directly related to this one so a reference to them will appear with this document. Enter the document number or numbers, separated by a comma or a semicolon (i.e., 19, 262).
    • You will probably want to add a cross reference to these related documents back to your new document as well.


To reserve a document number in DocDB: - This is only necessary if you have an abstract you would like to post, but no files to post with your abstract. FIRST CHECK to see if your abstract has already been posted in DocDB. You may check by viewing the List of CD DocDB Authors and clicking on your name.

  1. Access DocDB via your username/passsword or via a KX509 certificate.
  2. Click the first link in the center of the page, "Create or change documents or other information."
  3. Click on the button "Reserve" a document number.
  4. Fill out all the information about your CHEP paper, presentation or poster:
    • include at minimum a Title, Abstract and Document Type. Astericks (*) denote required fields; items in red are links that bring up a pop-up window with general instructions.
    • Select yourself as Requestor and the appropriate Authors. If you wish to select more than one author, hit the Ctrl key as you select each additional author.
    • Select the appropriate Topic/s. You may select more than one Topic in more than one category. If you wish to select more than one Topic within the same category, hit the Ctrl key as you select each additional Topic.
    • Under Events, select the name of the conference.
    • Enter the document numbers of other documents directly related to this one so a reference to them will appear with this document. Enter the document number or numbers, separated by a comma or a semicolon (i.e., 19, 262).
    • You will probably want to add a cross reference to these related documents back to your new document as well.

 
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Last updated June 18, 2008